Preparing Office Facilities for Winter

The leaves are changing and the weather is cool and crisp.  It’s time to prepare your office facilities for winter. For property and facility managers, this means adjusting and upgrading many areas of the office, including the exterior of the building and the surrounding property. Here are some ways you can ensure the comfort and safety of your tenants, as well as the longevity of the building during a cold spell.

Automate HVAC System

Manual heating and cooling systems often bring complaints about fluctuating temperatures and usually use more energy. An automated HVAC system regulates and maintains temperatures which can help to ensure a comfortable environment and keep productivity levels high. In addition to regulating the facility’s temperatures during seasonal changes, an automated system can also be adjusted for office closures as well. The power-save mode can be utilized if an office will be closed for a certain period of time, saving energy and money.

Maintain Clean Floor Surfaces

Part of the property or facility manager’s job is to schedule regular maintenance to avoid damage to the facility. Part of maintaining a clean floor to avoid slips and falls is making sure resources are available to the staff. Floor mats and signage in entryways and throughout heavy traffic areas during the winter helps with keeping the floors clean and dry. Mud, slush, snow, salt and ice melt can damage floors. Mats, however, may not keep floor surfaces completely dry.  To help further protect flooring, employ the cleaning staff to perform a daily clean.  Clean and dry floors of an office facility are a significant part of the company’s outward presentation but more importantly, they keep valued staff members safe.

Keep a Healthy Indoor Environment

Every winter brings along with it the inevitable cold and flu bugs. Keeping tissues and hand sanitizer available in common areas helps to maintain a healthy office. Other tips include sending sick workers home until they are well, placing plants throughout the building and maximizing natural light. These simple tasks can improve the air quality and brighten the workday during gray and gloomy days.


To lower your energy consumption during the holidays, direct all staff to completely shut down computers instead of leaving them on stand-by mode. Holiday lights and decorations will most likely increase your energy consumption at the end of the year. To minimize this energy usage, make sure energy efficient lighting such as LED lights are used throughout the holiday trees and other illuminated areas in the office.

For more winter tips for the facility you manage, contact MAC today.   MAC is a contractor Kansas City property and facility managers have trusted for more than 25 years.  MAC can help you with any facility repairsremodelingcustom cabinetryconstruction and many other projects.


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