How to Create an Effective Emergency Response Plan

The return of spring reminds us of the possibility of severe weather conditions that could cause destruction to your facility.  Flu pandemics, accidents, acts of violence and terrorism, system malfunctions, security breaches and more are also encompassed in an effective emergency response plan.  Protect your building, business, tenants and workers with a comprehensive plan that outlines the necessary procedures to follow in any emergency situation.  Make sure your plan has the following elements:

Objective

Every plan needs to have an objective that briefly outlines the purpose of the plan. It should also list the members who have the authority to put the plan into action.

Organizational Components

Dedicated Emergency Coordinators should be appointed to be on site during an emergency to minimize loss. The specific duties, responsibilities, authority, and resources must be clearly defined. External contacts that can assist such as the fire department, hospitals, police, telephone company, utilities and more are also listed in this section of the plan for faster communication efforts.  To avoid issues in communication and duties, a pre-determined chain of command is also required.

Procedures

The procedures contained in an emergency preparedness plan will be determined by the nature of emergency, degree of emergency, size of your organization, capabilities during an emergency, availability of external aid and the physical layout of the premises. Preparation and precautions for alerting and evacuating staff, handling injuries and containing the danger all need to be addressed in this section. Many natural hazards are usually preceded with warnings.  Procedures should heed these warnings with proper preparation including storm shelters, equipment removal, water supply and more.  All evacuation routes and safe locations should be mapped out in this section as well.

Testing and Updating

Once you have drafted your emergency plan, exercises and drills should be conducted.  This will help you improve and modify your plan if necessary.  Emergency equipment such as sirens, bells, and intercom systems should be routinely tested to ensure they are in proper working order. Upon completion of your plan, it will need to be updated as changes occur in infrastructure, personnel, materials and processes.

An emergency response plan is an important part of every facility.  Make sure your plan is comprehensive, complete and tested regularly.  For more information about emergency preparedness, contact MAC today.   MAC is a contractor Kansas City property and facility managers have trusted for more than 25 years.  MAC can help you with any facility repairsremodelingcustom cabinetryconstruction and many other projects.

 

 

 

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